Many circumstances may arise that encourage you to apply for a job transfer within your company to another location or department. As with any process in the world of business, the most appropriate way of going about making this request is with a formal letter. Like cover letters and other letters of intention, your job transfer request letter must follow traditional business letter format. Your letter must also include specific information regarding your request.

Step 1.

Greet your employer with a formal salutation, such as "Dear Mrs. Benson." Write an introductory paragraph that explains you enjoy your position with the company, and are interested in discussing the opportunity to transfer.

Step 2.

Write the body of the letter and explain your reason(s) for this request, which may be personal, business or both. Regardless of your reasons, maintain a positive and respectful tone in your explanation. Point out one or two of your most impressive accomplishments at your job so far in order to show the employer your worth to the company. If possible, point out any existing reason why a transfer may benefit the company as well as yourself.

Step 3.

Write a final paragraph and inquire as to how you would like to proceed with discussing this (i.e., with a phone call or in-person meeting). Thank your employer for his time and consideration, then use a formal closing, such as "Sincerely," and type and sign your name.


Include a header on your letter that includes your name, job title, address, phone number and work email address. Below this, type the current date, then your employer's name and job title, as well as the company name and address.