How to Send a Cover Letter & CV by Email

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Whereas cover letters, CVs (curriculum vitaes) and resumes were once printed and submitted as hard copies, many companies are now requesting that applicants submit these materials by email. The benefit for you as an applicant is that the employer will receive your materials instantly. However, saving your cover letter or CV as the wrong file type or in the wrong format may mean they are never even considered. Just as you would with printed documents, take care to follow the employer's instructions when sending a cover letter and CV by email.

Read the instructions for submission if the company provided any. Some prefer email attachments, while others may want you to paste the cover letter and/or CV directly into the email. The company's instructions take priority over any others.

Open your CV in your word processor. Select a common font such as Times New Roman or Courier for all of the text, and remove any rich text (i.e., bold, italics, underline). Use bullet points for any lists, such as your duties listed beneath each job in your work experience section. Unlike printed resumes, emailed resumes should be plain, as special fonts and other inserts may not open or display properly depending on the type of software or word processor the recipient is using.

Go to "File" and click "Save As," then enter a title that includes both "CV" and your last name (e.g,. "Miller-CV"). Choose either "Plain Text" or "Text Only" from the file type dropdown box. Click "Save."

Log in to your email account and click "Compose." Enter the recipient's email address and a title in the title field that explains who you are and what position you are applying for (e.g., "Experienced teacher seeking middle school English position").

Type or paste your cover letter into the message field. Unlike a printed cover letter, this should not include a header or the recipient's contact information. Begin with a formal salutation, then double space and enter the introduction, body, conclusion, and a closing. The cover letter should be single spaced with a space in between each paragraph.

Click "Attach" and select your CV from your computer, then click "Select." Proofread your cover letter carefully, then click "Send."


About the Author

Kara Page has been a freelance writer and editor since 2007. She maintains several blogs on travel, music, food and more. She is also a contributing writer for Suite101 and has articles published on eHow and Answerbag. Page holds a Bachelor of Music Education degree from the University of North Texas.

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