How to Word Job Duties on a Resume

by Bonnie Conrad ; Updated September 26, 2017
Prepare your resume carefully.

No matter what kind of job you are seeking, your resume can be the key to your success. The wording you use for your resume is vital, since you have only a small window of opportunity to get the attention of the hiring manager. According to Quintessential Careers, employers spend between 2.5 and 20 seconds reviewing each resume they receive. While presenting your job duties and qualifications is essential, it is just as important to present those job duties in a clear and concise manner on your resume.

Make a list of the daily duties you performed at each of your past jobs, starting with the most important duty. It can be helpful to keep a list throughout your workday if you are still employed. Write down everything you do as you do it, then rank those duties in order of importance to your employer. Creating this list ahead of time will make it easier to enumerate your job duties and explain them clearly when you prepare your resume.

Break each job duty down to a handful of words. Avoid wordiness when creating your resume, since it is important for hiring managers to be able to scan the document in a matter of seconds. For instance, instead of saying "Greet visitors in an enthusiastic and friendly manner," you could simply say "Greet company visitors."

List each job duty in the employment section of your resume. Again, be sure that the most important duties are listed first. You do not need to list every single thing you did during the day, but you do need to give the potential employer a good sense of what your job qualifications are.

Avoid use of first and third person wording when describing your job duties. Instead, focus on action words that paint a mental picture in the mind of the hiring manager. CareerBuilder.com points out that strong action words like "managed" and "achieved" help gain the attention of hiring managers much more effectively than passive words.

Ask a friend to look over your resume and review it for clarity as well as punctuation and spelling errors. Wording that looks good to your eyes might not look so good to an outside observer, and as CareerBuilder.com points out in its resume tips, two sets of eyes are always better than one.

About the Author

Based in Pennsylvania, Bonnie Conrad has been working as a professional freelance writer since 2003. Her work can be seen on Credit Factor, Constant Content and a number of other websites. Conrad also works full-time as a computer technician and loves to write about a number of technician topics. She studied computer technology and business administration at Harrisburg Area Community College.

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