How to Prepare a Decision Statement

by Candace Webb; Updated September 26, 2017
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A decision statement provides a concise, well-ordered explanation of a decision made by an individual or a team of individuals. It should include a basic premise of the problem addressed, as well as the solution to that issue. A decision statement is often used in business and higher education to express a desired direction or idea for the entity's future. Understanding how to produce an effective decision statement can help you write a successful decision document.

Step 1

Narrowly define the topic to be addressed in the decision statement. For example, a decision statement about a new company policy should only seek to address the exact policy issue and decision pertaining to that policy. Nothing else should be included; other information should be saved for future decision statements. Keep a narrow focus on the issue to alleviate confusion and guide clear understanding of those affected by the decision.

Step 2

Outline the issue that needs a decision. This section should be a paragraph long or shorter, and should describe how the issue came to light and why action is needed.

Step 3

Discuss the procedure used to arrive at the final decision. If this included sending out surveys to employees or focus groups, brainstorming sessions or other information-seeking avenues, include these elements in the discussion. This section should also be kept short, a page or less, so that the ultimate focus will be on the decision itself.

Step 4

Write the decision. Using a clear, direct path, immediately outline the new policy, decision or change that will take place. Be sure to include time frames, people in charge, chain of command and any other data that pertains to the decision.

Step 5

End the statement with a brief discussion about expectations. Let the readers know they are expected to work together and are a valuable part of the overall team. This will encourage them to support and help implement the new policy, program or change in the direction conveyed by the decision statement.

About the Author

Candace Webb has been writing professionally since 1989. She has worked as a full-time journalist as well as contributed to metropolitan newspapers including the "Tennessean." She has also worked on staff as an associate editor at the "Nashville Parent" magazine. Webb holds a Bachelor of Arts in journalism with a minor in business from San Jose State University.

Photo Credits

  • Hand and document at the meeting image by Dmitry Goygel-Sokol from Fotolia.com