In business, a problem statement serves a specific function--to provide vision, motivation and focus to a problem-solving team. Although the problem statement is a brief statement, it should contain vital information about the problem at hand. That is, after a person reads the problem statement, she should have a strong idea of the nature of the problem, as well as a plan to solve the problem.
Begin by brainstorming. Write down answers to the five W's--who, what, where, when and why. For example, answer who the problem affects, what the problem actually is, where the problem is occurring, when the problem occurs and why it is essential to solve the problem.
Write the first section of the problem statement, which is the vision statement. This is a 1- to 2-sentence statement indicating the impact of solving the problem. You will want to describe a vision of your world once the problem is solved.
Continue by writing the issue statement. This is another 1- to 2-sentence statement outlining the actual issue or problem that you are trying to solve.
Conclude with the method statement. This is a 1- to 2-sentence statement outlining the method you will take to solve the problem.
Problem statements only need to be three to six sentences long.