Whether you’re doing some plumbing work on the side or you own your own plumbing business, you’ll need to be able to fill out basic business forms. One of the most important forms in any business is the ability to fill out an invoice correctly. You’ll want to get paid for the work and expenses you’ve put into a job and the clients will want to have a receipt of what they’ve paid for. An invoice will do all of this.
Items you will need
- Home computer
- Blank invoice forms
- Job records
- Word processing program
- Blank white copy paper
Make your own plumbing invoice on your home computer. You can also purchase blank invoice forms at your local office supply store. By making your own, you’ll be able to gear the information on the invoice to your particular business and the work that was performed. You’ll also be able to download a company logo, if you have one. Making your own is also a lot cheaper than having them professionally made.
Write the date and your name and contact information at the top of the form. You’ll also want to list your plumbing business license number, if you have one. Below that list your clients name and contact information. You can also give your invoice a business number and list it at the very top, if you wish. For example, 001 could be a starting number for your invoices. This might make it a bit easier to keep track of your jobs at tax time.
List your labor charges and describe the work that was done. For example, if you spent eight hours changing out sink fixtures and replacing pipe, write it down on the invoice. The customers will want to know what work you did and what they are being charged for. This will also protect you in the event there is a disagreement about the work that was supposed to be performed.
Write down any material costs that are associated with the job. For instance, if you had to purchase PVC pipes, tools, plumbing fixtures or anything thing else associated with getting the job completed, write it down on the invoice and what the cost was.
State any guarantees you might have concerning the replaced or repaired fixtures and the job in general. If you will guarantee that nothing will go wrong for the next 30 days, write it down on the invoice. This will definitely protect you in case something breaks a year from the job’s completion date and the customer wants you to fix it for no charge.
List how you want to be paid and in what frame of time. The last thing you want to have happen is to complete the job and the customer waits a month to send you a check. If you desire to be paid as soon as the job is completed, state it on the invoice after you list the total amount for the job. This way there can be no confusion on what your terms of payment are.
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