How to Add a Debit Card Transaction to Quickbooks

The QuickBooks small business bookkeeping software lets you record different types of payments, including debit cards. All payment methods are recorded through the Write Checks interface.

Record Payment Transactions

Recording a debit card transaction in QuickBooks is very similar to documenting a purchase made with a check.

  1. Open QuickBooks and select Banking from the toolbar.
  2. Choose Write Checks.
  3. Uncheck the Print Later box.
  4. Place a code in the check number field indicating a debit card transaction, such as Debit. If you use more than one debit card, include the bank name in the code for differentiation purposes, such as Chase Debit or BofA Debit.
  5. Enter the date, payee and amount of the transaction.
  6. Record any additional important information in the memo field, such as, “refreshments for the Board Meeting.”
  7. Click Save.


  • Electronic and online payments, such as PayPal, can also be recorded in your check ledger in the same manner.

About the Author

Beth Rifkin has been writing health- and fitness-related articles since 2005. Her bylines include "Tennis Life," "Ms. Fitness," "Triathlon Magazine," "Inside Tennis" and others. She holds a Bachelor of Business Administration from Temple University.