If you presently own or are starting a cleaning business, you'll need to know how to write a bid. A bid is like a contract, the only difference is you are trying to get a job, instead of already having it. You'll want to make the best impression, so make your bid look as professional as possible. Writing a bid isn't that hard, and below are some tips to consider as you are doing one.
Purchase a blank bid form at your local office supply store. You can also make one yourself on your home computer. The advantage to making one yourself is that you'll be able to customize it to your specific requirements. When filling out your bid, make sure to list your contact information and any licenses you have for your business. The form looks basically like an invoice or contract. The only difference being the word "bid" at the top of the form. Remember, a bid is just that. You are listing the cleaning services you plan on giving and their price. Generally with a bid, you will be competing against others who are also quoting a price to do the cleaning job. When filling out the form, list your items under each section that they pertain to, as well as the price.
List the basic cleaning service the customer can expect to get if you win the bid. You'll also want to list the price you plan on charging. These would be such things as general cleaning, vacuuming, dusting, etc. Remember that you are competing with someone else for the job, so make your price competitive. The customer will want to know what you are planning on charging for the work, so they can compare it with the other bids they will be receiving. First impressions are everything when you are trying to win a job.
Write down any special services that are not part of the basic cleaning price. For instance, if you will do windows once a month, list this and the price you will charge. Anything that doesn't apply to the normal cleaning service, you should list separately and state what it will cost. The customer will want to know what services they can expect from you if they award you the contract.
State any guarantees that you might have pertaining to the job they are looking for. You want the potential customer to know that you stand behind your work if they decide to hire you. For instance, if the customer does not think you did an appropriate job in cleaning the bathrooms, they'll want to know you're willing to redo the job. This will show that you are professional and serious about your business and the work you do and they can count on you to get the job done.
Spell out how you desire to be paid and your terms of payment. If you want to be paid by the job or monthly, write it down. You might also want to include the terms of payment. If you want to get paid as soon as the job is done, write it down. If you do a special cleaning service for the customer that's aside from the normal routine, write out those terms also. For instance, if Aunt Martha is visiting and the customer wants you to make a special trip to clean, you might desire to get paid for the job as soon as you're done. The last thing you want is to have to wait for your money when you forgot to list your payment terms. This will cut down on any confusion when it comes time to pay you the money you've earned.
List any references names that can vouch for your work habits. If you've worked for others cleaning their house or office, it might be a good idea to write them on the bid form. This way the customer will be able to check on your cleaning abilities and see if you're right for their job. It's best to list your references on the last part of the bid. Of course this is an optional step, but it may help in securing the job.
Total up all your charges for cleaning on the bid form, once you've written everything down. Make sure to sign and date the form. Give the original form to the customer and keep a copy for yourself so you'll have records when tax time comes at the end of the year. Keep your fingers crossed that you get the job.
For over 25 years, Joyce Starr has owned businesses dealing with landscape & design, lawn maintenance, specialty herbs and a garden center. She holds certificates in landscape design and xeriscaping. Starr shares her passion for nature in her writing, publishing articles on horticulture, outdoor recreation, travel as well as business.