Employee Promotion Policy Guide

by Rowena Odina; Updated September 26, 2017
Mature women in business

A policy on employee promotion shows how the organization views the career growth of its employees. It contains guidelines on how to manage the process of moving staff to higher positions. This policy is usually part of the human resources manual.

Purpose

A promotion policy signifies management’s commitment to recognize and reward excellent performance. It motivates employees to aspire for advancement opportunities within the organization. It also contributes to employee satisfaction and retention.

Features

The policy outlines the screening process and criteria for internal applications. Requirements for promotion include not only the basic qualifications, but also good work record and success in the employee’s current position. The collective agreement may contain a provision that considers seniority for promotion.

Considerations

A policy on promotion must provide a fair and equal chance to all qualified employees. It must clarify the coordination between departments, particularly if the promotion involves movement from one department to another. It must also define the responsibilities of the hiring manager and the human resources department.

About the Author

Rowena Odina has been writing handbooks, manuals and employee communication pieces since 2002 as part of her human resources management functions. She specializes in writing about human resources topics. She has a certificate in human resources management from Seneca College and a certificate in payroll management from the Canadian Payroll Association.

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