How Long Do I Have to Keep Payroll Time Cards?

by Grace Ferguson - Updated September 26, 2017
Time keeping system

The Fair Labor Standards Act (FLSA) has established record keeping requirements affecting employers. Among these requirements is the length of time an employer must keep payroll time cards.

Requirement

The FLSA requires that employers keep specific records for all non-exempt workers. The records must include information identifying the workers and data relating to the hours worked and income earned.

Method

Employers can use any form of time keeping system (for example, a time clock), as long as it is correct and complete.

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Time Frame

Wage computation records such as payroll time cards, wage rate tables, piecework tickets, and records concerning additions or deductions from income must be retained for two years.

Inspection

Payroll time cards and other time keeping records must be available for inspection as required by the U.S. Department of Labor’s Wage and Hour Division.

Environment

Under the FLSA, payroll records can be kept at the workplace or in a central records office.

About the Author

Grace Ferguson has been writing professionally since 2009. With 10 years of experience in employee benefits and payroll administration, Ferguson has written extensively on topics relating to employment and finance. A research writer as well, she has been published in The Sage Encyclopedia and Mission Bell Media.

Photo Credits

  • Image by Flickr.com, courtesy of Michel Filion
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