The business letter is a formal letter that has six specific parts. It is important to understand the format of a business letter, so the receiver reads it and takes it seriously. Once you understand the six parts of a business letter, writing one is quick and easy.
The heading includes the return address and the date of the letter. Some people include email addresses or fax numbers in the return address.
The inside address is where the letter is being sent. Skip a line after the heading before entering the inside address. Include a title or name, if available.
The greeting is a formal salutation. It begins with the word "Dear" and includes the person's last name or a title, if the name is unavailable. End the greeting with a colon. Leave an extra line between the inside address and the greeting.
The body is the message of the letter. Skip a line after the greeting before starting the body. Keep the body of the letter short and to the point.
The closing word is usually "Sincerely" followed by a comma. Line up the closing with the heading of the letter. In block style, this would be on the left side. Skip a line after the body before entering the closing.
Skip two to four lines after the closing and type the name of the sender. The two to four lines allows for the sender's signature. A second line includes the sender's title.
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