How Long Should You Keep Background Checks on File?

by Katherine Harder; Updated September 26, 2017

You Can Keep Results Indefinitely

As of 2010, there aren’t any specific federal laws regarding how long an employer should retain an employee’s background check information. Some background check providers, such as Info Cubic Employment Screening Services, explicitly states on its websites that they’ll keep background checks on file forever.

State Laws Vary

Some states regulate background checks. Check your state laws for information about whether you’re legally required to destroy your employee’s background check file after a certain time period.

Bottom Line

Keep your employee’s background check information on file as long as you need to. Often employers, such as University of California, Berkeley, will keep the checks as long as they employ the individual.

About the Author

Katherine Harder kicked off her writing career in 1999 in the San Antonio magazine "Xeriscapes." She's since worked many freelance gigs. Harder also ghostwrites for blogs and websites. She is the proud owner of a (surprisingly useful) Bachelor of Arts in English from Texas State University.