The human resources (HR) department support the personnel of a company. HR departments work on a broad range of projects, including recruitment and retention incentive programs, career development programs to encourage staff and maintenance of personnel files. HR projects also provide HR departments and their companies with regulatory compliance and efficiency upgrades, such as updating personnel files.
Personnel files must routinely be audited to ensure that all required information is contained therein and nothing more. Items legally required for personnel files include full name, Social Security number and Form W-4 (Employee's Withholding Allowance Certificate). Immigration files also need auditing. Form I-9s (Employment Eligibility Verification Documents), are easily riddled with errors. Review forms to ensure that the accurate information is placed in the right boxes. Specifically compare the List A, B and C documents in the instructions with those listed in the respective boxes on the form. List A documents include passport, I-94 card and lawful permanent residence ("green") card. List B documents include state driver's license, military I.D. or Native American tribal document. List B documents can verify employment authorization only if combined with List C documents. List C documents include Social Security cards, certain types of birth certificates and employment authorization document (EAD) cards.
HR Information Systems
Human Resource Information or Management Systems (HRIS or HRMS) aid HR departments retain personnel and payroll data in one place. HRIS allow employees to update their 401(k) retirement plans, direct deposit and address changes. Acquiring an HRIS is a significant project undertaken by HR departments. Set up of HRIS system requires preparation of a master file that contains all employee names, addresses, Social Security numbers, direct deposit information and health care premium deductions. HRIS providers require HR departments to submit corporate financial records, payroll records and quarterly reports for the previous quarters in the same year.
Recruitment and Retention
Recruitment of new employees and retention of current ones is a necessary function of running a business. Employees are needed to fill specific jobs, and the experience and knowledge that they gain while employed is a valuable asset for the company. HR representatives can develop incentive programs that set their company apart in the industry by conducting research on the incentives offered by industry competitors and deciphering methods to top those incentives. Effective HR recruitment and retention programs include generous vacation and bonus packages.
- CIO: Six Tips for Effective Career Development
- The University of Western Australia: How Am I Doing — HR Self Audit
- HR Magazine: Competing for Talent: Key Recruitment and Retention Strategies for Becoming an Employer of Choice
- Small Business Bible: Advantages of a Human Resources Information System
- Internal Revenue Service: Employee's Withholding Allowance Exemptions
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