A payday notice is a written statement from an employer stating what the regular paydays are for employees. The notice may take the form of a poster conspicuously displayed in the workplace, such as near the time clock, or it may be part of a written notice given to each new hire. Although the federal government does not cover payday notices in its statutes, your state may have its own requirements.
Some states require only that employers post a payday notice in one or more conspicuous locations in the workplace. For example, California requires a payday notice, stating the name of the company and the regular pay dates, be posted in the workplace. A blank form is available at no cost from the California Division of Industrial Relations' website. In Tennessee, employers must post a payday notice in at least two locations in the business where employees can easily read the notice as they arrive or depart.
Notices to Individual Employees
State labor laws may require employers to provide written notices to every new hire that include the pay rate, hours of work and regular paydays. As an example, all employers in the state of New York must give new hires written notice of pay rate, method of pay computation, such as hourly or weekly, the legal name of the company, deductions, phone number and address of the company’s home office and the regular payday. After hiring, the employer must furnish the notice again to every employee annually by February 1. Employees date and sign the notices, and the employer and employee each receive a copy.
Changes to Regular Payday
Some states do not require employers to post a payday notice or issue a written notice to new hires. They may, however, require a payday notice if the payday changes. For example, the state of Vermont does not require employers to furnish a payday notice, since state labor laws state that all employers pay weekly. However, an employer may choose to pay his employees every two weeks or twice per month, but only if he issues a written payday notice to all employees affected.
Laws Dependent Upon Number of Employees
In some states, only those employers with more than a specified number of employees must comply with payday notice laws. As an example, in South Carolina, no notices are required if the employer has four or fewer employees. If he has five or more, he must give each new hire a written notice of the date and place of payment.