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The task of writing employee evaluations can be daunting. To provide feedback that serves to improve performance, concentrate on positive outcomes. When it comes to providing input on organizational skills, center your attention the employee's ability to keep work on track, on time and within budget constraints. Recorded feedback in this area must be clear, focused and functional to effect a behavioral change for the better.
In your evaluation of organizational skills, compare the employee's behavior to the job description for his position and the behavioral competency statement for job effectiveness related to organization and planning. For example, you may determine that he does not establish priorities and timelines needed to achieve the intended results. A competent employee contributes to a highly organized department, successfully manages both short-term and long-term projects and delivers outstanding results consistently. These activities may include organizing work in such a way as to prevent overlaps or gaps. Good organization typically reflects the use of a consistent system for scheduling tasks and streamlining workflow to prevent chaos. You can download a form to document your evaluation from a website such as Microsoft Office Templates or create your own format.
An employee evaluation presents opportunities to identify areas of improvement. Issues may include a personalized organizing system that appears incomprehensible or a work area that represents a messy presence. Someone who consistently fails to meet expectations in this competency can spend an excessiveh amount of time looking for items. Identify these occurrences and demand changes.
To complete an evaluation of an employee on organizational skills, you must indicate what goals you want her to achieve in the coming year to rectify problems that surfaced in the previous months. For example, goals related to planning involve the creation of plans, policies and practices that improve productivity.
Effective organizational policies allow for contingencies when situations require alterations to established plans. This flexibility ensures that plans can be altered or refined. Evaluating an employee on organizational skills of this nature requires that you review her plans and ensure they reflect standard and workable conditions and that she understands unpredictable risks. These plans should not be cumbersome or unrealistic.
Tara Duggan is a Project Management Professional (PMP) specializing in knowledge management and instructional design. For over 25 years she has developed quality training materials for a variety of products and services supporting such companies as Digital Equipment Corporation, Compaq and HP. Her freelance work is published on various websites.