How to Report Intangible Assets on a Balance Sheet

by Kirk Thomason; Updated September 26, 2017

Intangible assets are those items that individuals in a company cannot feel or see. In accounting terms, these include items that provide rights or privileges to a company. Examples include patents, copyrights or right-to-use contracts. Though a piece of paper exists for the item, it does not truly represent the asset itself, in terms of value brought by the item. Reporting intangible assets is necessary on a company’s balance sheet, under the long-term assets section.

Step 1

Compute the cost of the intangible asset. This includes the acquisition cost and any associated fees to secure the rights and privileges of the item.

Step 2

Post the total cost into the general ledger. Debit an asset account and credit payables or cash, depending on how the company paid for the asset.

Step 3

Create a line on the balance sheet for the asset. Provide a one-line description of the intangible asset, such as "patent" or "copyright."

Step 4

Calculate annual amortization for the intangible asset. Divide the asset’s total cost by the number of useful years the asset will bring value to the company.

Step 5

Post the annual depreciation into the general ledger. Debit amortization expense and credit accumulated amortization.

Step 6

Report accumulated amortization directly below the intangible asset account on the balance sheet. This is a contra account that reduces the historical value of the intangible asset, creating a carrying value for the item.


  • Intangible assets can go into one account together, grouped by type. For example, one account is necessary for all patents, with each patent having its own depreciation calculation.


  • "Intermediate Accounting"; David Spiceland et al.; 2007

About the Author

Kirk Thomason began writing in 2011. In addition to years of corporate accounting experience, he teaches online accounting courses for two universities. Thomason holds a Bachelor and Master of Science in accounting.

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