How to Write a Recommendation Letter for a Co-Worker

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Letters of recommendation are a valuable commodity when someone is searching for a job that fits him perfectly. If a coworker requests a letter of recommendation and you want to help her out, you can write a favorable letter that states the reasons you think she would do well in the new position. Your letter of recommendation could be the difference of whether your coworker gets the new job or promotion.

Place nice letterhead or professional-looking business paper in the printer. A letter of reference should get printed on the same type of paper that you would use for a resume or a letter from your office.

Introduce yourself in the first paragraph and write about how you met and how long you have known the person whom you are writing a recommendation for. Mention the company that you both worked for and in what positions the two of you worked. You can also write down how often the two of you worked together, if you so choose.

Write down the coworker's qualities that you admire and why you would recommend him for the position that he is applying for. Discuss any awards that the coworker achieved and mention if the coworker frequently volunteered for overtime or extra duties.

Close the letter of recommendation with a summary of why you valued your coworker on the job, and offer your contact information for the prospective employer.


  • Request information about the job that your coworker is applying for so that you can talk about the qualities that your coworker has as they pertain to the new position. Ask the coworker if there is anything that she wants to have kept private. Give the coworker a copy of the letter for his portfolio so that he has it for future job searches.


  • Read through the letter before you send it to the destination. Check for errors. Read your company's policies on providing references for fellow employees. Some companies do not allow letters of recommendation from staff or immediate supervisors, and state that only human resources can give a recommendation.