While the office is primarily a place for business exchanges, it sometimes provides occasions for the exchange of presents as well. If you are lucky enough to receive a thoughtful gift from a co-worker or your boss, take care to follow up the gift with a thank-you card. Composing and delivering a thank-you note makes it clear that you appreciate the present and ensures that your business relationships remain positive.
Select an office-appropriate card. Choose a simple card with just the words “thank you” across the front or with an image specific to your industry. For instance, someone in the publishing industry might choose a card that features books. Avoid inappropriate cards, including those with jokes that you might find funny but others may not.
Address the gift giver in the salutation. Use the same title that you'd use when addressing the individual in person. For example, if you are giving the card to your boss and you always call him “Mr. Davis,” use the same salutation in the thank-you note. Similarly, if you are giving the card to your secretary and only address her as “Pam,” there is no reason to write her more formal name in your note.
Compose a concise sentence clearly stating the item for which you are thanking the individual. Mention the specific gift instead of using a blanket “thank you for the present.” Mentioning the gift makes the card more personal and less generic.
Reference what you enjoy about working with the individual. Compose a sentence or two on this topic, complimenting the gift-giver on being such an approachable boss, always being reliable, or being a wonderful co-worker.
Express excitement regarding future business interactions. Conclude your message by stating that you can't wait to continue to build your business relationship and that you look forward to what is to come.
Close with a complimentary closure. Use a standard “sincerely” followed by your full name. If you addressed the giver by a first name only, it is permissible to use your first name only.
Erin Schreiner is a freelance writer and teacher who holds a bachelor's degree from Bowling Green State University. She has been actively freelancing since 2008. Schreiner previously worked for a London-based freelance firm. Her work appears on eHow, Trails.com and RedEnvelope. She currently teaches writing to middle school students in Ohio and works on her writing craft regularly.