How to Fill Out a Logbook

by Jean Asta; Updated September 26, 2017
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Logbooks are used where employees must keep track of their work efforts in detail. The most common job that requires using logbooks is commercial or long-distance truck driving. Commercial trucking requires filling in the logbook for every day the driver works, to track the time and mileage driven. However, you need to understand each field on the form to fill it out correctly.

Items you will need

  • Logbook
  • Pen or pencil

Filling in a Logbook

Step 1

Enter your identifying information such as your name, the truck identification information, the name of your carrier and the main office of your company.

Step 2

Mark the time line by drawing a horizontal line from the beginning time to the end time of each period you are off duty, on duty, in the sleeper berth or driving. Connect the end of the first horizontal line to the beginning of the second horizontal line with a straight vertical line. Your result should be a graph of how you spent the 24 hours of the day. All 24 hours must be accounted for.

Step 3

Enter the beginning odometer reading. On the top mileage line, enter the total number of miles that the truck was driven in that 24-hour period, whether by you or by another driver. On the second mileage line, enter the total number of miles that you drove the truck. If you are an independent driver, the two lines will be the same.

Step 4

Enter the point you began traveling on the "From" line and the destination point on the "To" line.

Step 5

Complete the "Remarks" section with the trip number, load number or lading number of your shipment.

Step 6

Check that you have completed all sections and then sign the log page.

About the Author

Jean Asta has been a freelance writer for domestic and international clients since 2005. She also acts as a training consultant to businesses and nonprofit organizations in the southeast United States. Asta holds a Master of Public Administration with a concentration in nonprofit management and a Bachelor of Arts in English literature, both from the University of Georgia.

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