How to Set Up a POS System

cash register - classic image by gary kaPLOW! from

A Point Of Sale (POS) system aids business in keeping track of customers and inventory. The heart of the system is a computer containing an inventory database. Attached to the computer is a scanner and printer. When a customer purchases an item, it is deducted in real time from inventory. The company is notified when they are running low on certain items. A business owner can also track customer purchases and offer consumer discounts accordingly.

Gather your equipment. Your initial point of sale (POS) setup should include a windows computer equipped with POS software, sales slip printer for receipts, an ink jet or laser printer for invoices, an automatic cash drawer and bar code scanner. Acquire a basic setup for under $1500. Items for your POS system may be purchased independently. There are also companies that sell or lease pre-configured POS bundles.

Attach bar codes to your inventory. Create bar codes using a bar code printer. Each style must have a unique bar code to track movement.

Take inventory. Enter how many pieces you have of each style into the POS database. Having a portable stock counter facilitates this process.

Make sales. Some additional equipment can enhance your customer experience. The pole display allows customers to see purchases as they are tallied. Credit/Gift card processors expand your payment methods.


About the Author

Splitting her time between El Paso, Texas and Philadelphia, Penn., Jade Blue began writing in 2009. Blue has written for various websites, specializing in travel-related topics. She holds a Bachelor of Science in psychology from Philadelphia University.

Photo Credits

  • cash register - classic image by gary kaPLOW! from