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If you’ve realized that you can no longer serve on a condo association board, it might be time to resign. There is an art to leaving any group, however. You know that however strained your relationships on the board have become, these are still your neighbors. You’ll need to use a careful approach when leaving the association board so that you stay on good terms with these people in the future.
Review the board’s policies for any language about serving on and resigning from the board. If there are specific rules around resigning, you’ll want to know these first before taking the plunge.
Resign in person. Even if you have to read a prepared statement, resigning in person with people who you’ll be living around in the future will garner more of their respect than simply sending a letter. Remember that you’ll still see these people while taking out the trash and walking the dog.
Prepare a letter. Although you’re going to be resign personally, give everyone a copy of a well-written letter about your reasons for resigning. Stay positive in your letter. Emphasize the good works the board has done during your time and any key projects you enjoyed. Keep your reasons personal and stay away from any conflicts with neighbors or other board members.
Expect and prepare for questions. Stay positive during the meeting. Emphasize those areas of service you enjoyed and people you liked serving with. Don’t dig into any personal or political confrontations unless you’re prepared to be ostracized by your neighbors.
Give adequate notice. If the board needs you for a quorum or they rely on your opinions and expertise, don’t leave your neighbors in a lurch. You should give them adequate time to begin the search for a new board member if possible and offer to help them with the search, if asked. If you know of a good replacement and feel comfortable asking them ahead of time, make a recommendation to the board about a prospective person to take your place.
Remain a team player. Help the remaining board members complete any projects you’ve been working on. Offer to train your replacement if possible. Acts such as these can help if you need to ask the board for favors in the future.
As a former financial advisor to companies and individuals for 16 years, Joe Andrews knows financial planning and marketing from start-ups to personal budgets. He also writes on motor racing, board games and travel. Andrews received his B.A. from Michigan State University in English. He is currently working on a young adult novel.