How to Add a Time Sheet Up

by Krystal Wascher; Updated September 26, 2017
Time sheets are important for issuing paychecks.

Time sheets are used in many industries to keep track of time worked by each employee. The time reported on these sheets is added up and multiplied against an employee's hourly wage to determine his income for a specified pay period. Time sheets can be physical paper forms or electronic records. All time sheets have a space for an employee's identifying information and "time-in"/"time-out" columns.

Acquire the time sheet or sheets to be calculated. If you will be adding up multiple employee time sheets, request completed time sheets from all employees.

Check to make sure that all relevant time is entered on each time sheet. If time records are missing, illegible or recorded improperly, contact the employee who filled in the time sheet for clarification.

Calculate time worked for each day. Most time sheets have separate columns for recording when an employee began working and when work was completed for each day. These are otherwise known as "time-in"/"time-out" columns and will probably be labeled on the time sheet as such. Total up the time worked for each day and write it at the end of the row for that date. For example, if an employee began work on March 1 at 8 a.m., took a lunch break from 12 to 1 p.m. and stopped working at 5 p.m., you would write down "eight hours worked" for March 1.

Add up the totals for each day in the pay period. The total number of hours worked in a pay period will determine how much income that employee is entitled to. Once you have added up the totals for each day in the pay period, write the sum at the bottom of the time sheet and label it "Total Hours Worked."

Calculate gross employee income for the pay period. Multiply the "Total Hours Worked" for the pay period by the employee's pay rate. For example, if an employee worked 40 hours during the pay period and has a pay rate of $10 per hour, her gross income for the pay period would be $400.

About the Author

Krystal Wascher has been writing online content since 2008. She received her Bachelor of Arts in political science and philosophy from Thiel College and a Juris Doctor from Duquesne University School of Law. She was admitted to the Pennsylvania Bar in 2009.

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