How to Assemble a Project Management Plan

by Laura Agadoni; Updated September 26, 2017

A project management plan has to be implemented correctly if you want the project to succeed. Nine areas comprise the scope of the project, according to the Project Management Institute. They are integration, scope, cost, time, quality, human resources, communications, procurement and risk. If properly assembled, a project management plan can save a company money by not wasting resources on needless ventures, can help the company better understand its customers' requirements and can help accomplish tasks more efficiently.

Step 1

Decide if you should accept a project. If the project falls outside your area of expertise or its scope has boundaries that will interfere with the project, give it to someone who can better understand what needs to be done or pass on the project completely.

Step 2

Get support from your supervisor and make sure he wants the project done. The main reason a project fails is lack of support from upper management, according to Principle Based Project Management.

Step 3

Draft a project plan for your supervisor. Include in the plan details of the project, what your responsibilities will be and how you will obtain resources to do the job. It is also a good idea to mention the tasks for which you will not be responsible.

Step 4

Get your supervisor to sign and approve the plan.

Step 5

Put together a requirements definition. This is crucial to the success of the project. In this definition, include what the business need or opportunity is and list the objectives. This is also where you will estimate the cost of the project.

Step 6

Make sure the project is realistic and within your company’s resources. Find out if you have the staff and the schedule to fulfill the project.

Step 7

Build your project team. Speak with each key person individually to determine interest and commitment level.

Step 8

Break the project into phases. Typical phases include initiation, planning, execution and closure.

Step 9

Structure milestones into the phases. Typical milestones are concept, feasibility, definition, implementation, beta testing, deployment and end of life.

Step 10

Have your key people assign tasks to employees that correspond to each milestone.

Step 11

Project possible project risks. Identify possible problem areas within your project so that you will have a plan to help you avoid or mitigate problems that may come up.

Step 12

Have a kick-off meeting to start the project.

Step 13

Manage the project by watching the costs and making sure metrics are being met.

Tips

  • Have upper management review and evaluate the project after each milestone to make sure you are on the same page throughout the project.

About the Author

Laura Agadoni has been writing professionally since 1983. Her feature stories on area businesses, human interest and health and fitness appear in her local newspaper. She has also written and edited for a grassroots outreach effort and has been published in "Clean Eating" magazine and in "Dimensions" magazine, a CUNA Mutual publication. Agadoni has a Bachelor of Arts in communications from California State University-Fullerton.