The Internal Revenue Service (IRS) requires that taxpayers file Form 1099 information returns to report certain payments made to other U.S. taxpayers. Form 1096, Annual Summary and Transmittal of U.S. Information Returns, is filed with the IRS with all Forms 1099 and is used to summarize information on the Form 1099s. Occasionally, after remitting Form 1096 to the IRS, a taxpayer may determine that a payee was omitted when completing Form 1099s and it is necessary to report that additional payee to the IRS.
Filing an Additional 1099
Complete the respective Form 1099 for the additional payee in the same manner as the previous Form 1099s. When filing a Form 1099 for an additional payee, you should not check the "corrected" box of Form 1099. The "corrected" box should only be checked if information initially filed on a form is incorrect.
Input your taxpayer identifying information on IRS Form 1096. This identifying information includes the taxpayer's name, address, contact information, as well as a taxpayer identification number or employer identification number.
Input the number 1 on box three of Form 1096 to ensure that a single Form 1099 accompanies the Form 1099 filing.
Input any federal income tax withholding on box four of Form 1096 and input the total amount indicated as paid on the single Form 1099 on box five of Form 1096.
Mark an 'X' on box six of Form 1096 under the appropriate Form 1099 being filed with the Form 1096.
Sign and date Form 1096.
Mail or electronically transmit Form 1096 and accompanying Form 1099 to the IRS in accordance with the specific applicable filing instructions provided by the IRS in the instructions to Form 1096 or your electronic filing documentation.