How to Fill Out a W-9 if You Are an S-Corporation

An S corporation is designed to provide a small business owner with the advantages of incorporation without the negative taxation witnessed in a regular corporation. When an S corporation performs services for another business, the S corporation must complete Form W-9 to provide important information to the employer. Form W-9 is not submitted to the Internal Revenue Service. An S corporation’s employer has the responsibility of keeping the W-9. Completing Form W-9 is a straightforward endeavor for an S corporation. Form W-9 can be printed from the IRS website.

Communicate the legal name of the S corporation. The name listed on Form W-9 must match the name listed on the company’s articles of incorporation, also known as a certificate of incorporation. Check the appropriate box to indicate the company is an S corporation.

Check the box to indicate if the S corporation is exempt from backup withholding. An S corporation may be exempt from backup withholding when it comes to dividend and interest payments, as explained by the IRS website.

State the business address of the S corporation. Input the company’s Employer Identification Number, also known as a federal tax ID number. The IRS issues an EIN to an S corporation to identify the company for taxation purposes.

Include the signature of an authorized representative of the S corporation. The authorized representative may be a shareholder, director or officer of the business. Indicate the date next to the signature of the authorized representative.



About the Author

Christopher Carter loves writing business, health and sports articles. He enjoys finding ways to communicate important information in a meaningful way to others. Carter earned his Bachelor of Science in accounting from Eastern Illinois University.