Your job as a production manager is to guide and monitor the work of production employees. Though you don’t normally handle hands-on production tasks at the business, you still play a crucial role in the development of quality products for the company. One of your most important roles as a production manager is basic planning and goal-setting for the department.
Meet with your production team to discuss the production process from beginning to end. Gain an understanding of the production team's capacity, costs and any concerns that could affect the process. Hold these meetings regularly, at least once per month to receive updates from the team.
Review past challenges that the production department has faced which might be limiting the departments ability to produce at optimal levels. Implement new policies, purchase new tools and complete required repairs to make the production process more efficient based on your research and feedback from employees.
Study past results from the production team. Note the maximum units produced in a day as well as the lowest number of units. Estimate the number of items you can produce in a more specific, set time period (such as one work hour) as well as the average time to make one unit. Use these estimates as a reference when setting goals for the department.
Set an initial goal for the production team to meet the past maximum production level each day from now on. For instance, if the lowest number of widgets produced in a day was 50, while on the best day it was 80, set the new production goal at 80 per day. Adjust the goal upward once you achieve the initial per-day goal on a consistent basis.
Adjust budget goals for the department when needed. Take direction from upper management and the accounting department to determine a goal for the amount you need to cut from the budget and the deadline for making those cuts.
Establish quality goals for the production department. Use ISO 9000, Six Sigma or similar professional standards established for your industry as a guideline when setting your quality goals. Review customer feedback to determine how you’re doing as far as the quality of your products as well.
Communicate all of your newly establishing working goals with the production unit.
Reward production employees when they achieve your goals to motivate them to continue the positive trend.