How to Create a W9

A W-9 is an official form available from the Internal Revenue Service, or IRS, that allows a qualified entity to obtain a taxpayer identification number or Social Security number from self-employed individuals or businesses that rendered services in exchange for taxable monetary gain. The W-9 Form is also used to verify that the payee is not subject to backup withholding, typically reserved for waged individuals. Creating one or several W-9 forms for future use is an easy task that only takes a few minutes to complete.

Turn on your computer printer. Ensure the printer has a sufficient amount of ink and white letter or legal-size paper.

Navigate to and click on "Forms and Publications." Find form W-9 on the list.

Click on the link and open the form with a compatible PDF reader program, such as Adobe Reader.

Click on the highlighted area under “Requester's name and address” and list your name or the issuing name of the business requesting the tax payer's information, if desired.

Click on the “Printer” icon and print a test copy.

Examine the printout and ensure the form is legible and all of the instructions are included. Make any adjustments to the printer settings, if needed.

Click on the “Printer” icon and enter the desired amount of copies you wish to print for future use.

Check the website every year for any updates to the W-9 form. Discard any obsolete W-9 forms, if necessary.