How to Maintain Discipline in the Workplace

by Fiona Miller ; Updated September 26, 2017

The responsibility of workplace discipline and the rules and regulations set forth by the business usually falls to the human resources department or a supervisor. Maintaining discipline in the workplace is vital in creating a safe and comfortable working environment for both employees and the management. Employers should ensure the disciplinary measures governing their organization do not conflict with federal or state labor laws to avoid liability on grounds of discrimination.

Set down the rules, regulations and policies for your organization in a business code of ethics. Acquire the approval of the document from the board of directors or the relevant shareholders of the business. Take the document to the HR department so that they can educate and train employees on the policies.

Design a system which defines the measures the organization takes in case an employee or supervisor violates the code of ethics. Ensure the system presents a fair technique for reprimanding employees who have fallen short of the required standards. For example, the employee should receive sufficient warning before suspending or terminating the employee's job. Organize a board in charge of settling disciplinary issues in the organization and ensure they conduct proper investigations before making a decision. This protects your company from claims of unfair dismissal.

Start a program to boost discipline in the workplace by rewarding exemplary individuals. Give out awards, accolades or remuneration for individuals who maintain high standards of discipline in the business. These examples can help build positive personal reinforcement for employees to achieve the company's expected level of discipline.

Invite experts in the field to provide seminars and lectures on how to maintain high standards of discipline in the workplace and the negative results of a workplace that doesn't have strong discipline.

Provide a program to address employees’ work related problems and offer professional counseling services for employees in the workplace. Communicate to the employees the importance of using office resources in case they have personal or work related issues that may lead to poor work performance.

Act as a role model to employees in following company rules and regulations. Lead by example to inspire employees and maintain a suitable reputation for the business. Have supervisors and managers in every department adhere to the rules.

About the Author

Fiona Miller is a resident of Vancouver, Canada. Her writing career began in London in 2004, working as chief editor for the International Finance Journal, an online magazine with readership across Europe. Miller holds a diploma in creative journalism and English from Concordia University, a Bachelor of Commerce in international business and an M.B.A. from the IESE Business School in Barcelona.

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