What Is the Definition of Contract Administration?

by Taruna Chhabra - Updated September 26, 2017
Reviewing a contract

Contract administration is practiced whenever contracts are involved. This process focuses on the relationship formed between the buyer and the supplier; from contract award to contract closeout or contract termination.


Administrative files

Contract administration involves the process from when the contract is awarded to when the work is completed, payments have been made, all disputes have been resolved and/or the contract is terminated.


Contract files

The focus of contract administration is to obtain the supplies and services outlined in the contract, of the best quality, within a specific time frame and, most importantly, within budget. As such, contract administration serves as the primary part of the procurement process that assures that the contract is successfully executed.

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The level of contract administration required depends on the various factors associated with contracts. These include the nature of the work, complexity of the contract and the experience level of the personnel involved in the contract.


Conference room

Once the contract is awarded, the process of contract administration is initiated with an orientation, a conference, a welcome letter or some form of official communication. This is to ensure both parties have a clear understanding of the contract requirements.

End Result

Satisfaction guaranteed

The end result of a well-administered contract is customer satisfaction with the product or the service.

About the Author

Based in California, Taruna Chhabra has been writing general knowledge and science-related articles for various websites since 2010. Chhabra holds a Master of Public Administration and a Bachelor of Science in biology from the University of San Francisco.

Photo Credits

  • signing a contract image by William Berry from Fotolia.com
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