At many schools, teachers make their intentions for the next academic year known by filing a letter of intent. In this letter, elementary teachers state whether they intend to return to the school as well as make requests regarding their employment for the next school year. To ensure that these letters communicate the necessary information effectively, they must carefully format these correspondences.
At the top of letters of intent, elementary teachers should include their contact information, starting with their names and include their addresses. This section of information should align to the left and go at the very top of the letter. This allows for easy letter sorting by human resources officers.
Address of the Recipient
Directly below their contact information, elementary teachers should include the name and address of the individuals to whom they are sending these letters. This information should include the individuals full name, as well as title and his work address. This should also be aligned to the left.
The date should go directly below the recipient’s address and serve as a stamp of sorts, indicating the date you sent the letter. This is a particularly important letter component as, in many schools, teachers have a limited window in which to submit their intent letters.
The letter should begin, like nearly all letters, with a salutation. This salutation should be formal in nature even if the teacher is candid with the individual who will be receiving the letter. The salutation should end with a colon.
Directly below the salutation, the teacher should include a topic line starting with “Topic:” followed by the terms “letter of intent” or another phrase indicating the year for which they are giving their intent, such as “Intent for 2011-2012 school year.”
The letter body should include no indenting but instead consist of paragraphs entirely aligned to the left. It should clearly outline the teacher’s intention, as well as include any requests she may have regarding her class assignment during the following year.
The letter should close with a business-appropriate “Sincerely,” or a similar ending. The sender’s signature should follow and below this, he should type his name.