Employee Housing Lease Agreement

by Mary Jane; Updated September 26, 2017
An employer may rent a home to an employee for a limited time.

An employee housing lease is a rental agreement between an employer and an employee. The employer may provide housing for a worker if the individual works for period in the United States on a contract, but is originally from another country, for example. The employer may also provide temporary housing for a transferred employee who needs time to look for a new home. If the employer decides to rent a property to an employee, there must be a rental agreement established between the two parties.

Rental Dates and Rental Parties

The first section of the housing lease agreement should outline the parties involved. This is the employer-landlord, who owns the property, and the employee as tenant. The first section will also outline the dates of the agreement. If the employee has a six-month contract with the company, the contract may end after six months. If the employee has transferred to the business and needs time to find a permanent place to live, the contract may be flexible and last until the employee finds a home.

Terms and Conditions

The terms and conditions outline the basic rules of the agreement. For example, the employer’s property may have a specific design because it directly relates to the business. Agreement terms may inform the employee that it allows no redecorating or painting, and he should treat the space as a hotel or borrowed premise, for example. The terms and conditions will differ depending on the space in question and the employer’s specific rules.

Rental Amount

Rental fees can vary greatly on agreements between employers and employees. If the employee has a temporary contract agreement in the United States, the employer may ask for a small amount of rent for the space. If the employer offers the space as a helping hand while the employee looks for a permanent place to live, the employee may not need to pay any rent. Agreement terms and any rental amounts should appear in the lease.

Insurance and Property Taxes

If the employee must pay rent for employer housing, he may also have the responsibility for paying insurance and property taxes. Although it may not apply directly to employees only living there a short time, the lease agreement should outline all of the details.


The lease agreement also must address utilities, such as water, heat, electricity, cable and Internet. It should outline whether the employer provides these, or if the employee must activate and pay for utilities.

About the Author

Based in Toronto, Mary Jane has been writing for online magazines and databases since 2002. Her articles have appeared on the Simon & Schuster website and she received an editor's choice award in 2009. She holds a Master of Arts in psychology of language use from the University of Copenhagen in Denmark.

Photo Credits

  • house blueprint and house model studio isolated image by dinostock from Fotolia.com
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