How to Send a Fax From a Computer

by Contributor; Updated September 26, 2017
Send a Fax From a Computer

How to Send a Fax From a Computer. Sending a fax from your computer requires a fax modem and that your operating system be configured to allow you to send and receive faxes.

Items you will need

  • Microsoft Word
  • Fax Software

To Send a Fax From Fax Software

Step 1

Prepare the document that you want to fax.

Step 2

Prepare a fax cover sheet, if desired.

Step 3

Open your fax software - such as Microsoft Fax or Microsoft Exchange.

Step 4

Look for an icon or menu command that allows you to send a fax - such as Send New and Send Fax. Click on that item.

Step 5

Follow instructions for entering the fax number of the recipient and any other requested information. Be sure to include area codes and long-distance information if needed.

Step 6

Indicate whether you wish to send a cover sheet.

Step 7

When asked to attach the file, follow instructions to attach the file that you want to fax.

Step 8

When ready, click Send. The fax will begin to compile the information and, when ready, will dial the remote fax machine.

Step 9

When the connection is made, the fax will be sent.

To Fax From Your Word Processing Program

Step 1

Some software products, such as Microsoft Word, allow you to fax a document without opening your fax software.

Step 2

Open the document that you want to fax.

Step 3

From the File menu, select Print. The Print window opens.

Step 4

Instead of printing to your default printer, look for an option that allows you to Print to Fax. Select this option and click Print.

Step 5

You will be asked to provide the recipient's fax number and other assorted information as with a fax program.

Step 6

The fax message compiles, the modem dials. If the connection is made with the other modem, the fax will be sent.

Tips

  • Long-distance charges may apply. As with any other fax connection, you may encounter a busy signal or you may be unable to connect if the other fax is out of paper, turned off or experiencing technical problems. If you use a modem to connect to the Internet, you can't be online when you fax.

Warnings

  • Faxing from the computer only works for digital documents that are stored in the computer. You will not be able to fax printed material in this way.