How to Create A Mailing List In Microsoft Outlook

If you often find yourself sending emails to the same group of several people at the same time, you need to create a mailing list. When you're done, you can email away about every little matter that is pertinent to this group.

From the Address Book

Open Outlook and click "File," "New" and "Distribution List."

When the "Name" box pops up, type in a name for your new mailing list. Then on the Distribution List click either "Select Members." This allows you to pick members from your address book.

Find the names you want from the Address Book drop-down list. If you have more than one address book, choose the one with the names you want. Find them with the "Search" feature. Click "Members" after each selection. Click "OK."

Click "OK," then Click "Save and Close" in the Actions group. To use your list, open a new email and type the name of the list in the "To:" box.

From an Existing Email

From an email, select the names you want from the "To'' and "CC" boxes, right-click and and click "Copy."

Open the Microsoft Office Button, choose "Create New Outlook Item" and click "Distribution List."

Go to the Members group and choose "Select Members." In the Members box, click "Paste."

Click "OK," then Click "Save and Close" in the Actions group. To use your list, open a new email and type the name of the list in the "To:" box.

Add a name from the list by opening the distribution list, hitting "Select Members" and typing a name in the Search box. Click "Members" and "OK." Or click "Add New" and just type in the name if the person isn't in your address book.

Delete by clicking on a name and clicking "Remove."

References

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