How to Send a Fax

by Business Editor; Updated September 26, 2017
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How to Send a Fax. A fax machine offers users an efficient method for sending information. You can transmit a fax to a sender in the time it takes to complete a phone call. All you need is a machine, paper and access to a telephone line.

Items you will need

  • Fax machine
  • Telephone connection

Sending a Fax

Step 1

Turn the power switch on your fax machine to the "On" position.

Step 2

Load the document into the document feeder. This is usually located on the top of the machine. Check that the paper is oriented correctly.

Step 3

Select the proper settings. Depending on the machine's requirements, you may have to enter such variables as document size, color or black-and-white and stock type.

Step 4

Type the recipient's fax number beginning with the area code. When dialing a long-distance number, you may have to use "1" before the number.

Step 5

Press the "Enter" or "Begin Fax" button to begin sending.

Step 6

Feeding of the document will begin automatically after the connection with the recipient's fax machine has been established.

Step 7

Wait for the confirmation sheet to be printed. This provides proof that your fax has been sent and received.

Tips

  • Use a cover sheet to ensure that the fax is received by the intended party and that they know who sent it. Reference your user's manual for more detailed instructions. Selecting a higher image quality will result in longer transmission times.

Warnings

  • When sending a long-distance fax, you will be billed for a long-distance call.