If you want to be successful and win a bid, tender or proposal for a commercial mowing contract, your bid must beat those of competitors. It is not necessarily the cheapest bid that wins, but the bid that offers the best quality of service and value for money. Before writing your bid, you must be sure that you can meet the requirements of the contract and fulfill the mowing requirements consistently and efficiently. Preparation is key; ascertain the deadline for bids, and work methodically to prepare and submit your bid package in a timely manner.
Read the bid invitation and bidding criteria thoroughly. Be sure that you are eligible to bid, that you can provide all the information required and that you know specifically what mowing services are required.
Visit the site, view the areas to be mowed and identify what equipment is needed to complete the job. If the area to be mowed is extensive and requires more substantial equipment than you currently have, calculate the cost of the equipment and the cost-effectiveness of undertaking such a contract.
Research competitors, their fees and the services they provide. Determine if you can offer similar services at a better price. Additionally, try to think of additional value for money services you can offer to enhance your bid, such as seasonally fertilizing the lawns, weeding, raking leaves and other landscaping chores.
Write a brief cover letter, summarizing why you are bidding, what you are bidding for and your qualifications and credentials as a landscape mowing contractor.
Write your bid proposal, addressing every requirement of the bid invitation. Be succinct and specific. These generally include how you will mow the grass, what equipment you have at your disposal, the frequency of the mowing services, your skills, your experience, your insurance coverage and understanding of liabilities, your pricing structure and what benefits the company will get from selecting you.
Make a checklist of everything that is required for the bid and gather your bid package together. Include all the supporting evidence requested. This may include business licenses and customer testimonials and references. Complete any requisite forms fully.